Neptune Digital

Bespoke business systems that replace the spreadsheets you've outgrown

One system your team runs the business on: orders, jobs, bookings, procurement and finance in one place, built around how you work, with the most painful part in use first.

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Trusted by clients from global brands to local charities

The business runs on spreadsheets nobody wants to touch.

They started as a quick fix. Now there are dozens, each with its own version of the truth, and the people who understand them are the only thing holding it together.

  • Every department keeps its own spreadsheet, and none of them agree.

  • The system we bought years ago can't do what we do now.

  • We type the same order in three places.

  • If she's off sick, nobody knows how the job sheet works.

Replace the two or three that matter first

Most businesses run on far more spreadsheets than anyone planned. We replace the core ones first with a system your team uses every day, pass data to the rest, and move them across in the order the business needs.

Today's spreadsheets

  • Jobs
  • Quotes
  • Customers
  • Stock
  • Rota
  • Invoices
  • Suppliers
  • Timesheets
  • Bookings
  • KPIs

Your new system

  • Jobs
  • Quotes
  • Customers
  • Stock
  • Rota
  • Invoices
  • Suppliers
  • Timesheets
  • Bookings
  • KPIs
  1. 01WorkshopWhat today looks like, and what good looks likeWhere it starts
  2. 02PrototypeClicked through by the people who'll use itBefore the build
  3. 03First releaseThe core jobs, in one systemIn weeks
  4. 04The restMoved across a module at a timeMonth by month

The business systems we build

Each one starts with the job your team does every day.

  • Order management

    Orders, stock and fulfilment in one place, from the first call to the delivery.

  • Booking and scheduling

    Bookings, resources and the people who deliver them, without the double-booking.

  • Finance and procurement

    Purchase orders, approvals and invoices, connected to your accounts software.

  • Operations and jobs

    Jobs, checklists and sign-off, in the office and on the road.

Business systems we've built

Systems that took a business off spreadsheets and onto one place to work.

  • Modernising Equipment Testing: SIGB
    SIGB · Sport

    Modernising Equipment Testing

    We worked with Snowsport Industries of Great Britain to modernise their legacy FileMaker system. We delivered a responsive web dashboard and native tester app with QR code scanning and e-tickets.

    Business systemsFileMaker
  • New App for McLaren Formula 1 Team: McLaren
    McLaren · Sport

    New App for McLaren Formula 1 Team

    A centralised travel management app that replaces scattered spreadsheets and folders, giving teams a single place to organise and oversee all their travel.

    Business systems
  • Kitting Management System for TeamGB: TeamGB
    TeamGB · Sport

    Kitting Management System for TeamGB

    A FileMaker-based inventory management system for kitting operations that generates ZPL labels and QR codes to track and organise stock.

    Business systemsFileMaker
View all case studies

What clients say about working with us

  • Extremely satisfied. The team are extremely responsive, flexible, fast, and precise in all areas. We started together with a small project, and have since expanded the SoW significantly after the service and talent we got. 10/10, would recommend.

    William HillCEO, Bascule Insurance Services LLC

  • Working with Neptune has been an exceptional experience from start to finish. Their dedication, expertise, and swift execution in developing our system left me thoroughly impressed. The seamless communication and willingness to go the extra mile demonstrated their commitment to delivering excellence. Overall, my experience with Neptune has been nothing short of outstanding.

    Jacquie FreearPurchasing Manager

  • Neptune is highly creative, diligent in research, and provides excellent suggestions. We have accomplished much and thoroughly enjoyed our real-time suggest-and-edit sessions. Neptunes' flexibility and adaptability have resulted in impressive productivity within tight time frames and with exceptional quality.

    Craig CameronHead of R&D

  • I highly recommend working with Neptune. The process is hugely collaborative and made the project a joy to work on. Their understanding of FileMaker is second to none and they always finds ways to solve challenges through creative design. They are organised, calm and diligent in their work, and will go above and beyond to deliver.

    Mark HoldenManaging Director

  • Neptune provided an excellent professional, knowledgeable service and offer exceptional value to any project. Thank you to Jordan and the Team.

    Darren WilliamsProduct Owner, Solotech

Questions about business systems

  • No. The first release takes over the jobs that matter most. The other spreadsheets keep working, fed from the new system, until their turn comes.

  • Sometimes, and we'll say so. Where your process is what makes you different, a system built around it usually costs less than the workarounds.

  • Usually, yes, through its API, so invoices and payments aren't typed twice.

    AI and automation

  • Yes. We can improve what you have, or move you to the web a module at a time.

    Moving off FileMaker
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